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Candidate privacy statement. iFortis Worldwide treats privacy as a right rather than a formality. The clauses below set out how application data is handled, and they are binding on every entity within the group.

1. 1Scope

   1.1This statement governs the collection, processing, transfer and storage of personal data submitted in connection with an application for employment with iFortis Worldwide or any entity within the group. It applies from the moment an application is started, whether or not it is completed or submitted.

   1.2Where the law of the market in which a position is advertised imposes obligations beyond those set out here, that law prevails and the additional terms are provided separately.

2. 2Controller and responsibility

   2.1The iFortis Worldwide entity that advertised the position is the controller of the application data and is named in the advertisement. Where the advertisement does not name an entity, the controller is iFortis Worldwide, New Delhi.

   2.2An information technology service provider operates and maintains this application system under a written data processing agreement and acts solely on documented instruction.

3. 3Categories of data

   3.1The categories processed are those the applicant provides: name and contact details, qualification and education data, employment history, certificates, and any documents attached in support. Data may also be processed where it has been made publicly available by the applicant on a professional network.

   3.2Special categories of personal data, including data revealing racial or ethnic origin, religious or philosophical belief, health, or trade union membership, are not requested and should not be submitted. Where a specific law requires such data, it is requested separately and the requirement is stated at the point of collection.

4. 4Purpose and limitation

   4.1Application data is processed for the purpose of personnel selection and for no other purpose. It is not used for marketing or advertising. It may be processed in aggregate for internal statistical reporting, which is performed on an anonymised basis.

   4.2No hiring decision at any stage is taken by an automated system or model. Artificial intelligence is applied to scheduling and to searching the internal talent network only. Every application is read by a person, and every decision is taken by a person.

5. 5Recipients

   5.1Within the controlling entity, application data is accessible to the hiring managers responsible for the position applied for and to the relevant people and culture colleagues. Where the applicant is not appointed to that position, the application may additionally be reviewed by hiring managers elsewhere within the group who are seeking a comparable capability for another posted position.

6. 6Rights of the applicant

   6.1The applicant is entitled to obtain confirmation of the personal data held; to require the rectification of inaccurate data and the completion of incomplete data; to require erasure where the data is no longer necessary for the process or for compliance with a legal obligation; to object to processing on grounds relating to the applicant’s particular situation, save where compelling legitimate grounds exist, including the establishment or defence of legal claims; and to lodge a complaint with the controller or with the competent supervisory authority.

   6.2These rights are exercised by written request to privacy@ifortisworldwide.org, and are answered within the period prescribed by the applicable law.

7. 7Retention

   7.1An application profile remains active for the duration of any process in which the applicant is engaged. Following the conclusion of all such processes, the profile is retained for a further period of thirty months in order that the applicant may be contacted regarding a suitable position.

   7.2The application itself is deleted twenty-four months after the conclusion of the process to which it relates. Shorter or longer periods prescribed by local law take precedence over this clause.

8. 8Declaration

   8.1By continuing, the applicant confirms that the information provided is true and complete, and acknowledges that a material misstatement may result in the withdrawal of an application or the termination of any employment relationship arising from it.